Copyright Printing Guidelines - Keystone Area Education Agency
Copyright Printing Guidelines - Keystone Area Education Agency

Copyright Printing Guidelines

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The current copyright law, (P. L. 94-553), effective January 1, 1978, is a complex piece of legislation by our federal government. Again, as in so many laws, the language is not written for the lay citizen or educators. Based upon our interpretation of this law, the Keystone AEA Production Services will abide by the following fair use rules:

Single Copies

A single copy may be made of any of the following by or for a teacher at his or her request for scholarly research or use in teaching or preparation to teach a class:

A chapter from a book;

An article from a periodical or newspaper;

A short story, short essay, or short poem, whether or not from a collective work;

A chart, graph, diagram, drawing, cartoon or picture from a book, periodical or newspaper.

 Multiple Copies

Multiple copies (not to exceed in any event more than one copy per pupil in a course) may be made by or for the teacher giving the course for classroom use or discussion-provided that:

The copying meets the tests of brevity (less than 250 words for a poem; less than 2,500 for an article, story or essay) and spontaneity as defined below; and

Meets the cumulative effect test as defined below; and

Each copy includes a notice of copyright.


The copying is at the instance and inspiration of the individual teacher (but shall not be used to substitute for purchase of books, publishers' reprints or periodicals, and should not be directed by a higher authority).

The decision to use the work and the moment of its use...are so close in time that it would be unreasonable to expect a reply to a request for permission.

Cumulative Effect

The copying of the material is for only one course in the school in which the copies are made.

Not more than one short poem, article, story, essay or two excerpts may be copied from the same author, nor more than three from the same collective work or periodical volume during one class term.

There shall not be more than nine instances of such multiple copying for one course during one class term.

Additional Prohibitions

Copying shall not be used to create or to replace or substitute for anthologies, compilations or collective works.

There shall be no copying of or from works intended to be "consumable" in the course of study or of teaching. These include workbooks, exercises, standardized tests and test booklets and answer sheets etc.

Copying shall not substitute for the purchase of books, publishers' reprints or periodicals, or be repeated with respect to the same item by the same teacher from term to term.

No charge shall be made to the student beyond the actual cost of the photocopying.

Therefore, the Keystone AEA Instructional Services Division

Will not reproduce copies to avoid subscription costs.

Will make copies of audiovisual works in accordance with fair use provisions or if written permission for duplication or reproduction of the material from the holder of the copyright is submitted with the job request to Keystone AEA.

Reserves the right to refuse to accept a copying order, if in its judgment, fulfillment of the order would involve violation of the copyright law.

The letter you receive which grants permission to reproduce must accompany your job request form and purchase order.
Click here to see a sample letter.

For additional information email Mindy Reimer or Bev Berns call 800-632-5918, ext 1231.

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